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April 8th, 2014

Office365_Apr07_CThe latest version of Microsoft OneNote was released in 2013 and is now available for download for free. This cross-platform application lets you create notes online and access them on any device where OneNote is installed. It also allows sharing and collaboration with other users, making it easier to work on a continuing project and keep up to date. You can save what you like on your notes, including images, tables, and more.

If you are looking for a powerful note program, OneNote has some great features.

Access and edit notes anywhere

Windows PC, Mac, iOS, Android, and Windows Phone all support OneNote. Install the appropriate version and you can access your notebooks from any of these devices. Previous versions require that you manually sync your notebooks to make them accessible on all devices. However, with the latest version this is no longer required as your notes are automatically synced on your OneDrive. This means you can view and edit them anywhere where you have an Internet connection.

You can access notes on your mobile device that you originally created on your computer. If you have access to a computer that does not have OneNote installed you can easily find the application on the Web. If you go to OneNote’s page on the Web you can log in to the account linked with your installed versions of OneNote and use as you normally would.

Organize data in notebooks

OneNote is a great tool for organizing different data and files. You can create various notebooks that contain information on specific subjects. For instance, you could create a notebook for personal use, a notebook containing client information, etc. Each of these notebooks can then contain various sections with color coded tabs, making it easy to organize files.

This feature is helpful, especially if you are working with a large volume of data. Searching for specific information or data is also straightforward with a convenient search function. You can simply type your keyword in the search field and wait for the result. Click on your chosen result and you will be taken to that particular note.

Third party integration

The latest version of OneNote also has a new cloud API that allows third party applications to be used. This allows users to enjoy more features, as they are not just confined to the features that are native to OneNote. One of the apps that you can use is OneNote Clipper. Install this on your browser and use it to automatically save clippings from the Web in just one click.

Work on important tables

Tables are often used for creating databases or for comparing and listing data. Creating tables in OneNote 2013 is more convenient as it now allows you sort data within a table, designate header rows, as well as change the color of the cells. You can also insert an Excel spreadsheet into your notes.

Write handwritten notes

If you are using a touch capable device you can write notes or draw using a stylus or your fingers. This is especially helpful for jotting down quick notes or reminders about what to insert on a page. Circling or underlining a word or group of words is quick and easy to do.

Organized data and files are easy to access, which is vital when you need this information at your fingertips. OneNote keeps data in order so you can easily find what you need when you need it.

Find out how OneNote and other tech innovations and updates can support your business productivity. Get in touch today!

Published with permission from TechAdvisory.org. Source.

April 8th, 2014

GoogleApps_Apr07_CGoogle now has several Internet-based products such as YouTube, Maps, Drive, Gmail, and many more. In order to be able to navigate from one Google product to another, without actually typing in a URL, Google implemented the Google bar. Clicking on any the app drawer in this navigational bar gives you convenient access to other Google products. But until now, you haven't been able to configure which apps show. Google recently updated the Google Bar, giving it enhanced usability features.

Google Bar revamped

When you access Google products like Google.com or Gmail, the Google bar can be seen on top of the page and shows you links to other Google products. For instance, while using Gmail, you can click the link for Google Drive to quickly access this. What's great about this is that it's really convenient as there's no need to go to a particular page and log in to your account.

The old Google Bar, as you may have remembered, was a black bar with white text links. The 'more' option listed more products that did not appear on the bar. With the recent update, Google has eliminated the black bar and replaced it with a cleaner and more organized Google Bar. The search bar is still viewable on the top, and to the right of it you will see your Google+ profile link, notification icon, share button and the app launcher. You still have access to your favorite Google products, but the interface is less cluttered as these are only shown when you click the app launcher - the nine squares.

As you may already be aware of, clicking your name with the '+' icon next to it will bring you to your Google+ profile; that is if you are signed in to your Google account. If you aren't, you will see a 'You' next to the + sign. You will also see a sign-in icon on the upper right side, or your picture (if you are already signed in). You can click to sign out, add accounts, change your photo or view your profile. When you sign out via the Google Bar, you will be signed out from all Google products.

Customizing your Google Bar

Another new feature of the updated Google Bar is that it lets you customize the apps that you see when you click on the app launcher. Here’s how to customize your Google Bar: Click the app launcher. Arrange the product icons by dragging and dropping them to your preferred location. If you don't see the product you often use then click More and drag the product icon on top to get instant access. If you still can’t find the product you are looking for, click Even More from Google. Launch the application and click the app launcher. You will see a message asking you to add your chosen product as one of the apps.

The revamped Google Bar is welcome news to those using Google products for business as switching from one application to another is now much more convenient. This saves time and effort, giving you instant access to information and apps that are most useful.

If you have questions about how Google products can benefit your business, give us a call. We are here to help.

Published with permission from TechAdvisory.org. Source.

April 4th, 2014

iPad_March02_CTo many business owners and managers the iPad has become an indispensable tool. It is a really useful mobile device that allows users to stay connected with the office, and maintain productivity while they are away from their desks. One problem though is that there has never been an easy way to work on Office documents. That has recently changed though with the release of iPad optimized versions of popular Office programs.

Wait isn't that Microsoft Office Mobile?

Earlier last year Microsoft introduced Office Mobile for Office 365 subscribers. With this app users could access, create, and edit Office documents on a mobile device. The only issue with this app is that it is optimized for smaller screens e.g., the iPhone. While it is possible to use it on your iPad, optimized apps specifically for the iPad have until now been lacking.

In late March this year, Microsoft finally released iPad specific versions of Word, PowerPoint, Excel, and OneNote. Anyone with an iPad Mini, iPad 2,4, and Air can download the apps for free from the App Store and view any related Office documents on their device.

How Office for iPad works

The best way to think of these apps is that they are simply touch versions of the popular Office programs that have been developed specifically for the iPad. Here's four things you should know about the apps:
  • They're free - Currently the Word, Excel PowerPoint, and OneNote apps are available to download for free from iTunes. It is highly likely that more apps will be coming soon.
  • The program links closely with your OneDrive account - OneDrive was SkyDrive until Mid February when Microsoft renamed their cloud storage service, thus allowing you to create documents on the desktop version of Office and then save them to your OneDrive and work on them on your iPad.
  • Document formatting is supported - The iPad versions of the apps have the same formatting features as the desktop versions. Any formatting changes you make to documents on the desktop version can also be made on the iPad.
  • Excel has a unique number pad - Many iPad users don't have a keyboard, and the numbers on the stock iPad keyboard require a number of button hits to reach. To increase usability, Excel on iPad has a special numerical keyboard.

Two caveats

We noted above that the apps are available for free. While this is correct, you will only be able to open and view documents. If you want to edit you will need an Office 365 subscription. The following Office 365 plans will allow you to open, edit, and save documents:
  • Office 365 Home
  • Office 365 Small Business Premium
  • Office 365 Midsize Business
  • Office 365 Enterprise E3 and E4
  • Office Education A3 and A4
  • Office 365 ProPlus
  • Office 365 University
  • Office 365 trial subscriptions
While the vast majority of features found on desktop apps can also be found on the iPad versions, there is one missing - for now: Printing. At this time, printing documents directly from the app is not supported. Microsoft notes that they are working on this and that this function will be introduced in a future update. For now however, your best option is to save files to OneDrive and then open these on your desktop and print from there.

Getting the apps set up on your iPad

If you have an Office 365 subscription getting the apps setup may be a little confusing. Here's how you can do it:
  1. Download the apps from the App Store. (Make sure you have enough free space on your device). You can find the apps by opening iTunes and searching for: Office for iPad. Note: You will need to download each app separately.
  2. Open the app and you should be asked to log in using your Microsoft account. If your business uses Office 365, or if you have an Office 365 account, enter your username and password as you usually do to access the Web and your email.
If you choose to log in using a free account to begin with, you can upgrade to an Office 365 account from the app. This can be achieved by opening the app, and clicking Activate which should be located at the bottom left of the main menu. You can then follow the app's steps to purchase an Office 365 subscription through iTunes. Alternatively, you can go to the Office 365 website and subscribe through here. Once you open the app, after your account has been updated, you should be able to access, edit, save, and share documents.

Should I get this app?

Office 365 is one of the most popular versions of Office for small to medium businesses, and many users are wondering if they should download the app to their iPad. The answer to that is that it depends on whether you want to use your iPad for work or not.

Generally speaking, business owners who have an iPad and Office 365 subscription will benefit from downloading this app. The main reason is because it offers another way to connect with the office and potentially increase productivity, especially when you are away from your desk, through greater flexibility.

If you don't have an Office 365 subscription but use Office in your business, the iPad versions of Word, Excel, and PowerPoint could be useful, especially if you only need to view documents. That being said, you might want to consider updating to Office 365 in order to gain full access.

Contact us today to learn more about the different plans available for your business.

Published with permission from TechAdvisory.org. Source.

Topic iPad
April 4th, 2014

Security_March31_CComputers must have appropriate protection from malware attacks. Aside from creating annoyances, malware infections can also affect the performance of your computer. Furthermore, the data on your system and confidential information that you use online may also be tracked and used without your knowledge. Because of the severity of the problems that it can cause you need to be very cautious about preventing malware infections, and know how to deal with them properly.

Signs of a malware infection

Before proceeding with the steps on how to respond to malware infections, we first need to learn about the signs and symptoms of a malware infection. These include:
  • Several pop-ups appear even when not browsing the Web.
  • Unusual slowness of the computer and Internet connection.
  • System hangs or freezes.
  • Corrupted programs.
  • Antivirus is disabled.
  • E-mails sent to or from your account which you did not send.
  • High network activity, even when not using large programs or accessing huge data.
  • Redirected access to some sites.

How to respond to a malware infection

In case you experience any of these symptoms, the first thing to do is to ensure that your antivirus and antispyware program is updated. This is to make sure that they detect the latest known threats on their database. You should then run scans to see if an infection is detected. If it is, the programs usually have a way to remove the infection. You then need to follow the steps the program recommends.

If this doesn't work, disconnect the infected computer from the network to prevent the spread of the malware. Furthermore, avoid accessing the Web and using vital information such as bank account and credit card information. Let the technical department or your IT partner handle the concern since they are trained in determining and eradicating system malware infections.

Once the problem has been pinpointed, a tech specialist will go through the process of eliminating the infection. This includes backing up data on the computer and restoring the system to its original state. Depending on the extent of the infection, the computer may need to be wiped clean, or reformatted before restoring backed-up files.

After the whole process, the computer must be tested to ensure that the infection has been totally removed. Moreover, further investigation and studies must also be done to determine where the problem started, as well as to create a strategy as to how to prevent this from happening in the future.

How to prevent a malware attack

Prevention is better than a cure and this definitely applies to malware infections. It’s best to arm yourself with knowledge on how to avoid malware attacks and prevent your systems from being infected.
  1. Ensure that security protection is always updated and that you run system scans on a regular basis.
  2. Avoid downloading attachments or clicking links from unknown sites or senders.
  3. Enable firewall protection.
Malware can hugely affect business operations and the security of private information. One of the best ways to prevent this is to work with an IT partner, like us, who can help recommend and install protection systems. You might want to think about getting help in managing these solutions too, to ensure that your systems are secure at all times.

If you have questions or concerns with regards to malware prevention and resolution, feel free to call us. Our support team is always ready to help.

Published with permission from TechAdvisory.org. Source.

Topic Security
April 3rd, 2014

iPhone_March31_CWhen it comes to mobile phones and tablets, iPhones and iPads are up there as the most popular on the market. Most of the features of the iPhone can also be found on an iPad, though the latter has a wider screen. One of the features that both devices support is iOS's Calendar. It is included on every mobile device from Apple and it can be used for creating and sharing events. While Calendar may display a default start of the week depending on your regional settings, this day can be changed.

Why change the day your week starts on your calendar?

If you go into Calendar and note that your regional setting is set to United States, for example, you may notice that the day of the week starts on a Sunday. This is true even with other regional settings. While it is technically correct that Sunday is the beginning of the week, you may still want to change the day so that your week starts based on your native calendar or even when your work week begins.

Often people see Monday as the start of the week because it is usually the start of the working week. You might find it more convenient if this is also reflected in your calendar setup. Moreover, your calendar might appear more organized if your weekends are next to each other. With the default setting, Sunday and Saturday are on the left and right side, with the work week in between.

How to change the beginning of your work week

There are two ways to change the day that your week starts on Calendar. One method is changing the country in the regional setting and the other one is by changing your Calendar's date setting. However, take note that changing the regional setting will also affect other features in your device such as the time format and the number that appears on your screen when someone calls. If you don’t want to take any chances, it’s best to follow the calendar setting method.

Here’s how to change the day your week starts on your calendar setting:

  1. Tap the Settings icon on your device.
  2. Scroll to Mail, Contacts and Calendars then tap on it.
  3. Go to Calendars and select Start Week On.
  4. Tap your preferred option and Calendar will make that the start of your week.
If you would like to be a little different, you can change your regional settings by:
  1. Going to Settings.
  2. Choosing General.
  3. Selecting International.
  4. Tapping Regional Format.
  5. Selecting the country or region of your choice
As mentioned, this may affect other features on your device, including the time and the way phone numbers are displayed. If you work with colleagues or clients from other regions, this might not be an issue for you.

If you have any questions about your devices and how you can use it in your business then get in touch. Our friendly and knowledgeable support team are happy to assist you.

Published with permission from TechAdvisory.org. Source.

Topic iPhone
April 2nd, 2014

gloStream_Apr02_AIn a surprising move, the House of Representatives approved a bill that includes a delay to mandatory ICD-10 implementation until October 2015. After the announcement we are sure that many medical practices breathed a long sigh of relief.

The problem: Without a fix to the Sustainable Growth Rate (SGR) formula, Medicare physicians face a 24% reimbursement cut beginning April 1. This is obviously something that does not sit well with many of the country's medical practitioners - and rightly so. No one wants to see hard-earned profits sink because of a medical bill.

Joseph Pitts introduced a bill, H.R. 4302, that proposed to replace the reimbursement cut with a 0.5% payment update through the end of 2014 and a 0% percent payment update from January 1 through March 311, 2015.

The American Medical Association, which wants payment stability for its constituents, responded by urging House of Representatives members to vote down the proposed legislation. The code sets were caught in the crossfire.

Note: Before the ICD-10 delay takes place (and the SGR fix becomes permanent), the Senate must vote on the proposed legislation and President Obama must sign it into law. It would be a good idea to keep abreast of this issue because it will likely directly affect your practice.

If you are looking for help upgrading to ICD-10, or ensuring your practice meets established standards, contact us today to see how we can help.

Published with permission from TechAdvisory.org. Source.

April 2nd, 2014

Productivity_Mar31_CMany business owners and managers find that creating engaging presentations can be a real challenge. It can be incredibly difficult to not only develop a presentation that hits on all the important points, but also attracts and retains your audience's attention. Throw in the fact that many presentations are now being made over the Internet to remote audiences or employees and inspiring that necessary engagement becomes even tougher.

If you are creating an online presentation to a remote audience there are a number of factors you should keep in mind if you want to grab your audience's attention and keep them following and paying attention. Here are five of the most important tips:

1. Make it visual

For the most part, visual presentations have a higher chance of success - that is, the message being grasped by the audience. This is especially true for online and remote presentations, largely because when more people are on a computer, partaking in a presentation, they will often be multi-tasking.

If you have a ton of text there is a good chance you will lose your audience within the first couple of slides. Instead aim for a presentation that is heavy on graphics and visually appealing. Using bright or contrasting colors will draw the eye and will increase the time you have your audience's attention.

If your presentation is about a product create picture slides with a minimal amount of text; let the product speak for itself. For presentations involving graphs and charts, include these graphics and a couple of key points. The rest you can fill in with spoken narrative.

2. Focus on the audience

Online presentations and those using meeting software should be audience-friendly. This means making it easy for them to join and partake in the presentation by sharing slides, and also asking if anyone has any points to add or even expand upon with an interactive presentation element.

While presenting, there will be slides and points that are more important than others. To highlight this you can 'sign-post' the salient points. Make these visually larger if they are text, and pause to point this out with the script by telling your audience: "This is the most important point"; essentially demanding they pay attention.

Finally, try to limit technical glitches. This can be the quickest way to lose engagement if your Internet cuts out or the computer crashes. Try to present at a time when you know connection will be strong and stable and have a backup in place in case something goes wrong.

3. Adapt to different audiences

Every person in the audience will have different expectations of your presentation. Some will want just the facts, while others might be looking to be convinced by an opinion or argument expressed in the presentation. You should take the time to get to know your audience and what they expect and then develop the presentation around this idea.

If you do your homework and know a bit about your audience, you can take steps to connect with them early in the presentation, if not before, and drive engagement.

4. Create, edit, practice, edit, practice, edit, practice, present

It may sound a bit redundant to edit and practice multiple times, but it really will help when leading an online presentation. First you should create your presentation, then edit it. You are looking to keep your slides as short as possible - no more than four points and two minutes spent talking for each slide.

Really the first edit should be about content, grammar and spelling. Once this is done, practice presenting as you would on the actual presentation day. Start with a blank desktop screen, log into the software/site you will be using, load the presentation, share it, and then actually present. Time yourself and note any issues.

Next, go back and edit the presentation some more, making sure you aren't spending too much time on one slide or that each of the slides does not have too many confusing points, etc. Keep practicing and editing until you are not only comfortable, but know the content inside and out.

You could also try recording your voice. This will allow you to hear where you need to work on inflection and overall style. If you find that you are tuning yourself out when you listen to the presentation, you may want to practice some more and try to inject some extra interest, whether through humor or engaging facts and ideas. This is really vital is you won't have that face-to-face contact with a physical presentation where you are present. If you sound engaging, the audience are more likely to connect with you.

5. Develop your own style

No one likes a dull presentation where you just talk about what's on the slides. Try to give your presentation a narrative arc and structure. Where possible include personal experiences or even tell a relevant joke from time to time. If you are passionate and show that you are trying to connect your audience will likely not click away from the presentation or drift off to other work or simply to surf the Internet and Facebook.

If you are looking to learn more about presentations and how to use software for expert presentations, or even how to conduct your next remote presentation, contact us today to see how we can help.

Published with permission from TechAdvisory.org. Source.

Topic Productivity
April 2nd, 2014

BusinessValue_Mar31_CA business website is arguably the most important marketing and branding tool today. It is often the first level of interaction customers have with your company and many visitors will decide whether to work with you based solely on how your website is designed. Therefore, you need a website that is designed to engage and meet your visitors' needs. One of the best ways to achieve this is to learn about common mistakes other businesses have made when designing their websites to avoid making the same errors.

The business value of a business website is that it creates a solid online presence and boosts your brand image and market reach. Even if your business is not Internet based, a website can be used to create a certain impression and ultimately contribute to your bottom line. The key is to make sure you create the best impression. Here are six of the most common mistakes businesses make with website design:

Mistake 1: Building for the sake of building

Websites are important and some businesses believe that they should have a website, so they go ahead and simply build one. You should first take steps to define your target market - who is it that you want and expect to visit your website.

Once you have a defined target market you can then take time to build your site for your market. For example, if the majority of your target market uses mobile devices to browse the Web you should take steps to design your site so that it is viewable on mobile devices.

You should also determine what you want visitors to do on your site. Some companies want them to click through to another site, while others want them to sign up. By defining how you want your visitors to interact you can then develop your content and design around this.

Mistake 2: Designing a website that is too busy

It can be tempting to put all of your information on one page or even have a ton of images and videos. The truth is, this can be distracting largely because once someone lands on your page, they won't know how to get around, find the information they want, or even to know what they should do next.

Busy or flashy websites with lots of animations or large amounts of text also usually don't scale all that well. So, when someone looks at your site on a mobile device they will likely find it too hard to navigate and leave, which is counter to what you are trying to achieve.

Instead, aim for a website that is simple and clean. Important information should be quick to find and read and it should be clear who you are, what you have to say, and what you want the visitor to do.

Mistake 3: Lacking call to actions

Most business related websites have a goal as to what they want visitors to do. Maybe it's download an app, call the company, or even sign make a purchase online. It is essential that you lead visitors toward what you want them to do in the most clear and concise way. The best way to do this is through a call to action. These are usually buttons at the bottom of sections or pages that motivate the user to click and follow the instructions on what to do next, be that sign up to something or get in touch.

The best calls to action stand out from the content, drawing the reader's eye and hopefully inspiring them to click. They should also be clearly written, simple, and direct. e.g., 'Call us today!' or 'Download now!'

Mistake 4: Misguided content

It may seem worthwhile to write in-depth content about your products or services but this isn't always the case. People skim read the basics on the Web and it's different than other mediums.

What you should do is condense down your content so that it only states the most important information. Tell the reader what your product or service does and provide a few of the most important benefits. What you are looking to do is develop enough interest so that visitors to your site will click on the call to action and connect with you.

If you have the time and profits, creating a more visual site where you showcase the products or show how you can help in a short video may lead to higher engagement and possibly higher customer conversions. Take a look at the popular software and service sites like Dropbox, Microsoft, and Google. The content is highly visible and simple, yet provides just enough information so the user knows what the service is and what they are expected to do.

Mistake 5: Static content

It can be tempting to invest the time to write a great website, get the content online then just leave it sitting there. The Internet changes and what might have been regarded as great website design and content a couple of years ago may not be seen in the same light today.

It is advisable to periodically update your site's design and content to reflect current trends; making it more modern. Another related aspect of your content is that you need to ensure that your content is up-to-date. If you are hosting a contest and put the information on your site, you should make sure to take it off of your site, or update it when the date passes. It looks a little unprofessional to have content that is still talking about 2012 or even 2013.

Mistake 6: Doing it yourself

The vast majority of small business owners and managers don't have in-depth Web design skills, yet are determined to build their company's website themselves. This can lead to unexpected problems or a website that doesn't meet your needs. We strongly recommend that you work with a qualified designer who can help ensure that your website is designed and built to high standards.

If you are looking to boost your website's design contact us today. We can help!

Published with permission from TechAdvisory.org. Source.

April 2nd, 2014

HealthcareIT_Apr02_AChief Information Officer (CIO) Denis Tanguay’s workload has quadrupled over the past few years, and he has been struggling to stay on top ensuring that systems are secure and available when his employees need it. How did he overcome these struggles? He found a solution in outsourcing.

As the CIO for Central Maine Healthcare explained in a Health Care IT News article, getting ready for Stage 2 meaningful use attestation and transitioning to ICD-10 put tremendous pressure on him and his 70-person IT staff.

A few years ago, Tanguay began working with an IT provider, which took work off his staff’s plate. Central Maine Healthcare uses IT providers in a number of ways, from service requests for new PCs, keyboards, and software installations to help with user calls. They’re essentially an “insurance policy," says Tanguay. "They have already blazed those trails and made sure that whatever we're going to be using has already been tested, what versions of firmware and software work well."

Tanguay says the result of outsourcing some IT functionality has resulted in easier software upgrades, quicker response time, greater system stability, improved data security, and better disaster recovery procedures.

Moreover, outsourcing has allowed Tanguay to focus more on the things that are important. “My CEO has a line,” he says. “’We're not in the IT business; we're in the healthcare business.’”

When it comes to IT outsourcing, health-care providers have the option of doing a little or a lot,” says another recent article. They can turn over an entire IT function, or farm out small portions. If you are struggling with managing IT systems in your practice, or would like a little help ensuring compliance with the always changing regulations, contact us today to see how our managed services can help.

Published with permission from TechAdvisory.org. Source.

April 1st, 2014

GoogleApps_Mar31_CWhen it comes to email services, Gmail is one of the most widely used by individuals and businesses today. It has been around since 2004, though its full release was only introduced in 2009. This free for individual accounts service gives each account 15GB of free storage - businesses that sign up for Google's Business Apps get 30GB. Gmail supports conversation view, which is one of its defining features. This feature puts all replies in one page, making it easier to track past conversations. Another feature is its search feature that makes finding messages quick and easy.

Benefits of Gmail’s search feature

If you only have a few Gmail messages, it may not be difficult to keep track of your emails. However, if you receive several emails a day, it may be difficult to find specific messages that you need. With Gmail you don’t have to go through the inconvenience of browsing through all your messages just to find the one that you’re looking for.

The search feature of Gmail lets you find important messages in no time. You can search for messages from a specific sender, emails sent to a certain person, specific keywords, and more. The search field can be found in the upper part of the Gmail window and this is where you enter your search operators or keywords for searching messages - much like you would use Google Search.

Basic search operators

Gmail’s search feature lets you find messages by typing in search operators - words or letters that tell Gmail to search based on what you enter. There are various operators to use. Let’s first go through the basic ones that all users should know about.

Keyword search

The most common way of searching for a specific message is by typing a certain keyword that the email may contain. For instance, typing 'Sam' in the search field will return all messages with the word 'Sam' in them. These messages could be emails from Sam, sent to Sam or emails with the subject or body containing this particular keyword. You may get many results, but this can still be helpful for narrowing down your search and especially useful if you aren't sure of the details of the message you are looking for and only remember a keyword or two.

Search for emails from a specific sender

It’s also possible to find all messages from a particular sender. To do this, type 'From:' in the search field, followed by the name of the sender. For example, type 'From: Sam' if you wish to search for all emails sent by Sam. To make things quicker, simply type the first name of the sender, or the first few letters of the email address. You should see suggestions, including the person/sender, pop up in a drop-down menu below the search bar. If not, keep typing the name and it should come up.

Search for emails sent to an individual

You may also search for all emails sent to a particular person. This time, you will be using the operator 'To:' followed by the recipient’s name. Say you want to search for all the emails you sent to Sam; type 'To: Sam' on the search field.

Search email with a particular subject

If looking for an email containing a specific subject, use the 'Subject:' operator. So, if you wish to find a message containing 'Hello World' as the subject, you may type 'Subject: Hello World' in the search field.

More search operators

Aside from these basic search operators, there are more advanced operators that you can use to make your search more specific. To access more search operators, click the drop down arrow on the right side of the search box and you will see the advanced search options drop down with various fields like 'to, 'subject', 'has the words, 'doesn’t have', etc.

Aside from these fields, other options include 'has attachments', 'don’t include chats', 'size', and 'date'. Customize your search by entering the relevant information in the fields and choosing the appropriate options. Click the search button and the messages that meet the search criteria will be listed. You will also find the search operator for that search in the search field. For instance, if you are looking for an email from Sam with the word 'hello world', which also contains an attachment, you will see the following operator in the search field: 'From:Sam hello world has:attachment'.

With the help of these search operators finding specific Gmail messages is far easier. We can help make your business tech easier too. Don't hesitate to give us a call.

Published with permission from TechAdvisory.org. Source.